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KDesk Team Creation

This article explains the current KDesk Team Creation flow, including who can use it, what each step in the wizard does, which starter presets are available, and what happens after the workspace is created. How to Access Team Creation In the KDesk App, open the Create Team flow. Team creation…

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This article explains the current KDesk Team Creation flow, including who can use it, what each step in the wizard does, which starter presets are available, and what happens after the workspace is created.

How to Access Team Creation

In the KDesk App, open the Create Team flow. Team creation is available to signed-in account users, but KDesk blocks the wizard until the account email is verified. If the account is not verified, the page shows a message directing the user to Account Settings first.

Wizard Overview

StepWhat it collects
BasicsTeam name and billing email.
Contact experienceThe starting portal, notification, and self-service posture for contacts.
Member alertsThe default email alert level for internal members.
Workflow toolsWhether forms, email intake, sync, and bulk contact import start enabled.
ReviewA summary of the chosen presets before KDesk creates the workspace.

Basics Step

The Basics step requires a team name and a valid billing email. The billing email is used for invoices and subscription changes. KDesk will not let the user continue until both values are present and the billing email passes email-format validation.

Contact Experience Presets

PresetStarting behavior
MinimalPortal access starts off, contact comments and contact ticket closing stay off, and contact-side email notifications stay quiet.
BalancedPortal access and contact SSO start on, contacts can comment, ticket history is visible to contacts, and contact email notifications for creation, updates, and comments start enabled.
High touchPortal access, SSO, contact comments, ticket closing, freeform request creation, and contact-facing notifications all start enabled.

These presets control team-level settings such as Contacts can access the web portal, Contacts can use single sign-on, Contacts can post comments, Contacts can close tickets, Allow freeform contact request creation, and Show ticket history to contacts.

Member Alert Presets

PresetStarting behavior
FocusedEmails new tickets, ticket assignments, and form assignments to members, but leaves routine update and comment emails off.
StandardEmails new tickets, updates, comments, ticket assignments, and form assignments to members.
High awarenessKeeps all standard member notifications on and also enables contact-side form assignment emails for a more visible rollout.

Workflow Tool Presets

PresetStarting behavior
LeanLeaves forms, inbound email channels, directory sync, and bulk contact import off so the team starts with core ticketing only.
Service deskEnables forms for ticket creation and ticket-side assignment, enables email intake for Microsoft, Google, and custom mailboxes, and enables bulk contact import.
ConnectedEnables forms, anonymous public form submissions, external multipart form submissions, inbound channels, directory sync, and bulk contact import on day one.

What KDesk Creates by Default

Before the selected presets are applied, the wizard starts from a default team payload that turns on the core workspace behaviors KDesk expects for a normal rollout. That baseline includes member-facing ticket emails, contact portal support, contact SSO support, forms enabled, ticket creation from forms enabled, ticket-side form assignment enabled, ticket history visible to members, and a 36-month retention window. The preset selections then override that baseline where needed.

After You Select Create Team

When the user submits the final step, KDesk creates the team, selects the new workspace, and returns the user to Dashboard. If the new workspace does not appear right away, the page warns the user to refresh and confirm that the team was created.

Every starter choice can be changed later in Team Settings, including portal behavior, notifications, integrations, branding, automation, and billing details.

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